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Phase one: Initiation and definition This phase represents the start of the project and defines the 'sum of the products and services to be provided by the project' (PMI, 2000). Scoping activities are performed to bound the project scope and define the interface between deliverables that are included in the project and those that are not. The justification for the project is firmly established with respect to the sponsor's strategic plan and the costs 1 28 Project Phase Initiation and definition Action Deliverable 1.

Thus, time lags can seriously compromise the effectiveness of feedback regulation (Kalmus, 1966). Feed-forward systems Accurate prediction of a future event can only be based on how similar events took place in the past. For example, a weather forecaster predicts rain not on the basis of clairvoyance but on the basis of patterns of prior meteorological events. Thus, accurate prediction or feed-forward mechanisms are possible only with the existence of some kind of memory. Memory allows feed-forward mechanisms to anticipate output errors that have occurred in the past under si milar circumstances.

These are lower level systems. When communicating project information, care should be given to match the level of the project system with the needs and desired result of the user. Most project management tools exploit the hierarchical property of a system. The project plan, the work breakdown structure, the cost breakdown structure, the Gantt chart and the project network can all be prepared for reporting purposes at different levels. Senior management usually find higher level reports, with less detail, more useful for strategic decision making, whereas contractors, subcontractors and The definition of a system includes the idea of 'interrelated parts working in conjunction with each other in order to accomplish a number of goals'.

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